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A landlord statement is a consolidated PDF export of all confirmed payment activity for a property or set of properties over a selected date range. It is the document you hand to a landlord when they want a clear picture of what was paid, when, what is outstanding, and whether any service charges are due. Agents use statements to demonstrate professional management and retain mandates. Landlords use them to reconcile their own records. Statements pull from the confirmed payment history in Leja Professional — only payments you have confirmed and witnessed are included. Unconfirmed or pending payments do not appear.

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How to generate a statement

1

Go to Statements

Navigate to Treasury → Statements at professional.leja.com.
2

Select the property or portfolio

Choose a single property, a specific unit within a property, or your full portfolio. Multi-property statements consolidate all payment activity across the selected properties into a single document.
3

Set the date range

Choose a start and end date. The statement will include all confirmed payments within that period. Common ranges: monthly, quarterly, or the full tenancy period.
4

Export the PDF

Select Export Statement. Leja generates the PDF immediately and offers it for download. The statement is also saved to your Statements history in case you need to retrieve it again.

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What a statement contains

SectionContents
Property detailsAddress, unit(s), landlord name
Period summaryDate range, total expected, total received, outstanding balance
Payment historyAll confirmed payments: date, tenant, amount, method, receipt number
Outstanding chargesAny rent charges with partial payment or no payment within the period
Service charges6-monthly service charge accounting where applicable (see below)

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Service charge accounting — Lagos

If the property is located in Lagos and carries a service charge, Leja includes a service charge accounting section in statements covering a 6-month period or longer. This reflects the requirement under Lagos tenancy law for landlords and agents to account for service charge expenditure every six months.
Service charge accounting is automatically included when the statement date range spans at least six months and the property has service charges configured. You do not need to add it manually.
For properties in other states, service charges appear as line items in the payment history but are not subject to the Lagos-specific 6-month accounting requirement.

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Who uses statements and why

Agents generate statements at the end of each quarter or at lease renewal time to show landlords a complete, verified payment history. A Leja-generated statement is more persuasive than a WhatsApp summary because it is built from confirmed, witnessed records — not assembled from memory or spreadsheets. Landlords use statements to reconcile their accounts, verify what their agent has collected on their behalf, and confirm whether any arrears need to be pursued before lease renewal. Property managers with larger portfolios use statements as the basis for their own client reporting, incorporating them into quarterly management reports.
If a landlord is questioning your management performance, a statement that shows a clean payment history — with receipts referenced for every payment — is the clearest possible response. The records speak for themselves.

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Pricing

ActionFee
Statement exported per document₦200
The fee applies per statement document generated, regardless of how many properties or how long a date range it covers. Statements are charged at export time.
Last modified on May 8, 2026